Booking a Property is very different from booking a regular hotel room, especially with regard to payments and cancellations. Please do not just tick the box to accept these terms and conditions (as we all typically do!) – do please read the following conditions carefully.
Chania Luxury Concierge (C.L.C) acts as an agent for Property owners (“Owner”) and their representatives (“Owner Representative”) in promoting Properties for rent and arranging bookings. Each time a Guest confirms a booking of any villa , a Rental Contract is entered into between for the agreed period (“Rental Period”), and the guest in whose name the booking is made (the “Guest”).The Guest is deemed to have agreed to these terms and conditions. The Rental Contract is not effective until C.L.C has confirmed the Guest’s booking in writing.
When the Guest makes a booking request, the Guest must make the appropriate deposit payment to the Villa owner within 5 working days of availability confirmation. If the required deposit payment is not received within the 5 working day period, C.L.C reserves the right to void the Guest’s booking request. The following deposit payment must be received by Villa owners:
Where a 30% deposit applies to the booking, the Guest must pay the remaining 70% balance not less than 60 days before the scheduled arrival date.
The cost of electricity, mains water, cleaning and garden supplies, and local taxes are included in rental rates. There are generally no additional costs, surcharges, taxes, staff salaries, or management fees above the price quoted. Internet charges are on the Owners’ responsibility. Gratuities for household staff are encouraged and normal, but are left entirely to the Guest’s discretion.
Exception is the Heated pool which has an extra charge depending the Villa .
Confirmation details, the Property address, contact details of the Owner or Owner’s Representative, transfer arrangements and directions to the Property will be sent to the Guest in a reservation voucher when full payment is received. This voucher, along with the Guest’s passport, need to be presented upon arrival.
Arrival / Departure times
Typical check-out and check-in times are 12:00 noon and 3:00 pm respectively unless stated otherwise. C.L.C will work with the Owner or Owner’s Representative to try to accommodate the Guest’s actual arrival and departure times, subject to availability. Please do advise C.L.C of any changes to the Guest’s schedule so every effort can be made to accommodate them.
A security deposit may be payable directly to the Owner or Owner’s Representative immediately upon arrival at the Property. The standard security deposit required for the Property is stated in the form that the guests receives after declaring his/her interest for renting the Property, however the Owner has the right to impose different requirements on a case by case basis. The deposit can be paid with the balance of the reservation or with cash at the time of check-in directly to the owner. Cash deposits will be handed back to the guest at the end of the rental period once the owner has had an opportunity to assess the condition of the property.
Access to the Property may be refused if security deposit is not paid in full. When the security deposit is required to be paid in cash, or when a non-standard security deposit applies,C.L.C will inform the Guest in advance of the amount payable and any other conditions.
The security deposit will normally be refunded at the end of the rental period, after deducting:
Damage or Losses
A Property is typically someone’s home. Please treat the Property rented accordingly, and leave the Property and all its contents in good order and in an acceptably clean condition.
Any damage or losses caused during the Rental Period, as well as any special cleaning requirements will be the Guest’s responsibility and may be charged to the Guest’s account and deducted from the Guest’s security deposit. In cases of excessive or unacceptable loss or damage at any time during the Rental Period, the Owner or Owner’s Representative may require the Guest and their party, including visitors to vacate the Property immediately, without compensation or refund.
The Property and its facilities are available for the Guest’s full enjoyment during the Rental Period. However the Owner, Owner’s Representative, or other staff and contractors may need access to the Property from time to time (e.g. for maintenance purposes to the house, garden, swimming pool, utilities and services, or for the purposes of providing additional services requested by the Guest, etc.). The Guest is required to give them reasonable access to the Property for these purposes.
Number of Guests
The number of persons (adults and children) staying at the Property must not exceed the maximum number of sleeping places indicated in the booking confirmation and reservation voucher, unless specifically authorized in writing. Exceeding this number may invalidate any insurance policy on the Property. Entry or access to the Property may be refused or limited where the number of guests exceeds the stated requirement. Pets are allowed to the property.
Use of Property
All bookings are assumed to be for normal holiday purposes only, and the Guest agrees that the use of the Property will be limited to this purpose unless otherwise confirmed in writing.
If the Guest is planning to hold an event, such as a wedding or party, which involves having a larger number of people at the Property, or if the Guest is planning to use the Property for a purpose other than holiday, please communicate this to C.L.C at the time of booking, as special approval or arrangements may be required. Depending on the nature of the event, a surcharge and/or additional security deposit may be required, which will be agreed and confirmed in writing prior to confirming the reservation.
If C.L.C has confirmed a booking which includes an event at the Guest’s chosen Property, in certain circumstances the Guest must then obtain permits from the police and the local community before the event can proceed. The Guest acknowledges and agrees that C.L.C, the Owner and the Owner’s Representative cannot control the issue of these permits. If the police and/or the local community refuse to issue a permit for an event at the Property, the Owner or the Owner’s Representative will refund any event fee paid by the Guest to the Owner, however neither C.L.C, the Owner nor the Owner’s Representative will be liable for any further refund or payment to the Guest.
Conduct and Due Care
The Guest is responsible for the behaviour of the guests staying at the Property, as well as visitors to the Property during the Rental Period. Should any guest(s) or visitor(s) not behave in a suitable manner, the Owner or Owner’s Representative may, in their absolute discretion, require the Guest, their party and/or visitor(s) to leave the premises and/or vacate the Property immediately, without compensation or refund.
In the interests of safety, due care should be taken at the Property at all times, especially with children. Suitable supervision should be given around pools, beaches and roads, and when using all Property’s facilities.
Valuables and Security
Any Guest valuables or property left or used at the Property are at the Guest’s own risk. Neither C.L.C, the Owner nor the Owner’s Representative accepts any responsibility for loss of or damage to Guest property. The Guest is responsible for the Property during the Rental Period, and must ensure that all windows and doors are locked securely when not on the premises. Any act or omission by the Guest, their party and/or visitors which may negate or prejudice the Property’s insurance policy and/or results in loss or damage is the Guest’s responsibility.
Once the Guest’s booking is confirmed, the price of the Guest’s reservation is fully guaranteed, even if C.L.C changes the price on its website after the Guest’s booking has been confirmed. In return for this commitment, no refunds will be made for any exchange rate fluctuations that would otherwise reduce the rental cost.
C.L.C reserves the right to impose any taxes or other charges which may be implemented by any government or other regulatory body, which were unknown at the time of publishing. C.L.C will tell the Guest promptly in the unlikely event that it becomes aware that any taxes or charges will apply to the Guest’s booking.
If the Guest wishes to cancel a confirmed booking, written notice of cancellation must be sent to C.L.C. All cancellation notices received by C.L.C will be acknowledged in writing
Cancellation of a booking includes but is not limited to:
In the event that the Guest cancels a confirmed booking, the following cancellation fees will generally apply:
The applicable amount will be deducted from the deposit and moneys paid, and C.L.C will refund any remaining balance to the Guest.
35-69 days prior to arrival: 80% fee
34 days or less prior to arrival: 100%
No show: 100%
Once a booking confirmation is issued by C.L.C, a reasonable fee will apply to each amendment made. C.LC will do its best to accommodate any reasonable amendments, but the Guest should be aware that some changes may not be possible.
In the unlikely event that C.L.C is unable for any reason (including the sale of a property and force majeure) to provide the Guest with the Property booked by the Guest, C.L.C reserves the right to cancel the booking and this Rental Contract. In that event, C.L.C will refund the Guest all monies paid, without further compensation.
Every attempt will be made for the Guest to have an enjoyable stay. If the Guest should have a problem during the Rental Period, please inform C.L.C Representative immediately who will endeavor to put things right. In order for the Guest’s complaint to be addressed, the Guest must communicate any problem whilst on location. If no complaint is reported during the Rental Period, C.L.C will assume that the Property was to the Guest’s satisfaction and no complaint will be entertained.
Self-catering accommodations require that the Guest supply all provisions and consumables necessary for daily living. The staff at the Property may accommodate any reasonable requests to purchase provisions on the Guest’s behalf, and this will be charged to the Guest’s account.
Neither C.LC, the Owner nor the Owner’s Representative accepts any responsibility or liability for:
In no case will C.L.C, the Owner or the Owner’s Representative individually or collectively be liable to make any payment or give any refund or compensation of any amount over and above the total rental amount paid.
This agreement will be governed by the laws of Greece. In the event of controversy arising from the booking and Property rental that cannot be resolved amicably between the parties, both parties agree to exclusively refer the matter to the court of Athens to be resolved.
By making its booking request, the Guest agrees that these terms and conditions have been read, understood and have been accepted and agreed to by the Guest without reservation and without exception.
If any of the conditions of this Rental Contract are or become or are deemed to be invalid, or if there is any omission from any terms and conditions, the remaining terms and conditions will remain valid and enforceable and cannot be contested.